Bifrost Gate Board of Directors Meeting
September 16, 2024
Call to order at 3:30 pm
Attendance: Peter Westerdahl, Secretary, present; Tara DeWaele, President, present; Chris Grier, Treasurer, present
Review of old business:
Irrigation at main park and small parks
Additional cell tower income opportunity
Reviewed and voted to ratify Board Meeting Minutes from 4-29-24, approved by vote 3-0
Review of community financials to include current reserve study, expense and budget, estimated and actual
Review of 2024 Bifrost Gate Audit timeline
Review of new business:
Review and approval by vote 3-0 of 2025 budget/meeting notice agenda
Review of all passed/failed votes completed via online issue on community website 10-9-2023 through 9-16-2024
Passed Voting Results Report - 2023-10-10 to 2024-09-18
Account Name Issue Date Voted Issue Title
Bifrost Gate 20511 10/10/2023 Irrig Repairs Needed From Res Kohl's $2017.35-Updtd To BV $3838-Now $3919 Ops TAX INCREASE $3927
Bifrost Gate 20417 10/19/2023 Quotes To Fix Major Start Up Irrigation Problem In All Zones But One
Bifrost Gate 19567 10/24/2023 Review/Apprrules&Regs Adopted 10-24-23-Vote4slp2review&2Write Coll Poll(See Draft Issue)
Bifrost Gate 20703 10/30/2023 ACC Request To Park In Driveway Expansion During Remodel
Bifrost Gate 20813 12/4/2023 Seeking To Put Fence With Gate Doors On Side Yard Of Home.
Bifrost Gate 19567 12/13/2023 Review/Apprrules&Regs Adopted 10-24-23-Vote4slp2review&2Write Coll Poll(See Draft Issue)
Bifrost Gate 20874 12/28/2023 2024 Mgt Contract Update For Review And Approval, Then Tara Sig
Bifrost Gate 20894 1/10/2024 Please Vote To Renew Park Tables/ Benches Rain City $3220.42
Bifrost Gate 14253 1/19/2024 Lien/Collwarn-Vote4legal-Voteattnyrecom-Vote Lien/Hold-Votelstchnceltr-Vote2fcin2024-Ppcounter
Bifrost Gate 17462 1/25/2024 Vote For Small Park Playground Repairs
Bifrost Gate 14253 1/26/2024 Lien/Collwarn-Vote4legal-Voteattnyrecom-Vote Lien/Hold-Votelstchnceltr-Vote2fcin2024-Ppcounter
Bifrost Gate 20958 2/8/2024 Hardship Payment Plan Requested-$100/Mo Feb To May $213 In June&July-PIF
Bifrost Gate 20956 2/12/2024 Update Collection Policy-DRAFT Approval
Bifrost Gate 20982 2/12/2024 Vote Legal Review Of Prop DISH Lease-Vote On Draft From SLP -Vote On DISH Counter
Bifrost Gate 14253 2/14/2024 Lien/Collwarn-Vote4legal-Voteattnyrecom-Vote Lien/Hold-Votelstchnceltr-Vote2fcin2024-Ppcounter
Bifrost Gate 21072 2/28/2024 Late Fee Waiver Request
Bifrost Gate 21078 3/6/2024 Late Fee Hardship Waiver Request
Bifrost Gate 20982 3/21/2024 Vote Legal Review Of Prop DISH Lease-Vote On Draft From SLP -Vote On DISH Counter
Bifrost Gate 21157 3/21/2024 $1,825.54 In Arears, Lien&Coll Warning -Demnd Ltr W/Slp-Part Pmt Recd-Last Chnce Letrr-Lien-PIF
Bifrost Gate 21159 4/1/2024 $1,733.79 In Arears, Lien And Collection Warning Recomm-Pmt Plan Request For 3 Pmts Ending June 15.
Bifrost Gate 21158 4/8/2024 $1,788.79 In Arears, Lien&Coll Warn-Vote In 21177 To Send To SLP-Last Ch Ltr
Bifrost Gate 21234 4/9/2024 2023 1120H Tax Return And Engagement For Board Approval And Signature.
Bifrost Gate 21159 4/9/2024 $1,733.79 In Arears, Lien And Collection Warning Recomm-Pmt Plan Request For 3 Pmts Ending June 15.
Bifrost Gate 21177 4/10/2024 Requ2waive Fines&Latefees&Int $295 Fr Dec 2022 (Failed)&Requ Pmt Plan $600 May2july-Send2coll
Bifrost Gate 21271 4/24/2024 Approve And Sign Engagement Letter For Audit
Bifrost Gate 20982 4/26/2024 Vote Legal Review Of Prop DISH Lease-Vote On Draft From SLP -Vote On DISH Counter
Bifrost Gate 21159 5/7/2024 $1,733.79 In Arears, Lien And Collection Warning Recomm-Pmt Plan Request For 3 Pmts Ending June 15.
Bifrost Gate 21157 5/15/2024 $1,825.54 In Arears, Lien&Coll Warning -Demnd Ltr W/Slp-Part Pmt Recd-Last Chnce Letrr-Lien-PIF
Bifrost Gate 20982 5/20/2024 Vote Legal Review Of Prop DISH Lease-Vote On Draft From SLP -Vote On DISH Counter
Bifrost Gate 21177 6/14/2024 Requ2waive Fines&Latefees&Int $295 Fr Dec 2022 (Failed)&Requ Pmt Plan $600 May2july-Send2coll
Bifrost Gate 14253 6/26/2024 Lien/Collwarn-Vote4legal-Voteattnyrecom-Vote Lien/Hold-Votelstchnceltr-Vote2fcin2024-Ppcounter
Bifrost Gate 21157 7/8/2024 $1,825.54 In Arears, Lien&Coll Warning -Demnd Ltr W/Slp-Part Pmt Recd-Last Chnce Letrr-Lien-PIF
Bifrost Gate 21753 7/9/2024 Acc Replace Roof & Add Solar- Pabco Premier Antique Black Shingles
Bifrost Gate 21157 7/11/2024 $1,825.54 In Arears, Lien&Coll Warning -Demnd Ltr W/Slp-Part Pmt Recd-Last Chnce Letrr-Lien-PIF
Bifrost Gate 21885 7/17/2024 4 Owners Who Have Not Paid 2024 Dues-Recommend Lien And Coll Warnign In Aug If Not Paid By Then
Bifrost Gate 21362 8/3/2024 HO Requ Waiver (Denied) &Pmt Plan (Appr May)-In Default-Lien Warn-Demand &Lien At Will
Bifrost Gate 20511 8/5/2024 Irrig Repairs Needed From Res Kohl's $2017.35-Updtd To BV $3838-Now $3919 Ops TAX INCREASE $3927
Bifrost Gate 21995 8/28/2024 2025 Budget Year Reserve Study For Board Review And Approval
Bifrost Gate 22126 9/5/2024 2025 Management Recommended Budget With Mtg Notice And Agenda
Bifrost Gate 21999 9/16/2024 2024 Dues Unpaid Lien&Coll Warn-Demand&Lien
Bifrost Gate 21362 9/16/2024 HO Requ Waiver (Denied) &Pmt Plan (Appr May)-In Default-Lien Warn-Demand &Lien At Will
Bifrost Gate 22000 9/18/2024 2024 Dues Unpaid Lien&Coll Warn-Demand &Lien
Bifrost Gate 21998 9/18/2024 2024 Dues Unpaid Lien&Coll Warn-Demand & Lien At Will-PP Counter
Failed Voting Results Report - 2023-10-10 to 2024-09-18
Account Name Issue Date Voted Issue Title
Bifrost Gate 20903 1/8/2024 Homeowner Requesting Late Charge Waiver For Special Assessment Past Due Over 9 Mo
Bifrost Gate 20993 1/31/2024 Split Rail Dfencing Repairs Brightview Unsolicited Bid $10,175, Specific Areas Unknown/Unverified
Bifrost Gate 20903 2/27/2024 Homeowner Requesting Late Charge Waiver For Special Assessment Past Due Over 9 Mo
Bifrost Gate 21065 2/29/2024 Payment Plan Requested - Divide Balance Into 3 Pmts $240 Due In April, May And June
Bifrost Gate 21177 3/28/2024 Requ2waive Fines&Latefees&Int $295 Fr Dec 2022 (Failed)&Requ Pmt Plan $600 May2july-Send2coll
Bifrost Gate 21362 5/7/2024 HO Requ Waiver (Denied) &Pmt Plan (Appr May)-In Default-Lien Warn-Demand &Lien At Will
Bifrost Gate 21424 5/30/2024 HOA Dues Late Fee Waiver Request
Meeting adjourned 4:30 pm